Call for conference support proposals

Now accepting proposals

The Tutte Institute for Mathematics and Computing is currently accepting conference support proposals for events occurring after August 31, 2024.

Deadline: May 31, 2024

The Tutte Institute for Mathematics and Computing (TIMC) is committed to fostering strong partnerships with and broadly supporting the Canadian scientific community. We are pleased to provide financial support to mathematics and computer science conferences that align with our research interests.

On this page

About the support

In principle, TIMC may fund proposals for up to $2,000 per day of in-person or hybrid scientific content, up to a maximum of $10,000 (subject to funding availability and expected impact of the event). TIMC may also provide support for expenses incurred in the organization of virtual meetings.

Only mathematics and computers science conferences relevant to the TIMC and to CSE are eligible to receive support through this program.

What to include in your proposal

To be considered for funding, you must include the following elements in your proposal.

Description of the event

  • Information about the organizing committee:
    • This should include names, affiliations and contact information of organizing committee members
    • The organizing committee for proposed conferences should have strong Canadian representation
  • Proposed dates and location of the conference:
    • Proposed conferences should take place in Canada or have a strong link to the Canadian mathematical community
    • Proposals may specify a range of possible dates and locations for the activity
  • Structure of the event:
    • Format of the event in detail
    • Preliminary schedule including expected types (talks, problem sessions, etc.) and number of activities

Scientific description

  • General description of the scientific area: This should be suitable for a general mathematical audience and acceptable for public release
  • Expected impacts of the event: Particular focus should be on the impact to Canada and to Canadians

Diversity considerations

The TIMC is committed to fostering a diverse and inclusive community. Proposals must include details of how diversity and inclusion are considered in the event's structure and participation. We encourage organizers to consider diversity along a number of different axes in their event planning, taking into consideration inclusion of traditionally underrepresented groups, official languages and more.

Description of potential participants

Indicate the names and affiliations of participants, including students and early-career researchers, with tentative agreement to participate in the event.

Preliminary budget

Include a high-level view of anticipated expenditures and other sources of funding (confirmed, anticipated, potential).

How to submit a proposal

You may submit your conference support proposal by email to tutte.info@cse-cst.gc.ca. Please include all the elements outlined above.

Deadlines

  • Future deadlines for conference support proposals will close semi-annually on March 31 and September 30
  • A lead time of at least 3 months is required between the proposal application deadline and the date of the event
  • TIMC will evaluate the proposals and awards will be subject to funding availability and expected impact of the event
  • All proposals received will be reviewed after each deadline

Expectations associated with support

Events selected for funding will negotiate a Sponsorship Agreement with the TIMC outlining the expectations and deliverables in exchange for support. These may include:

  • an acknowledgement of funding by the TIMC in conference addresses
  • inclusion of the Tutte Institute logo in conference materials
  • registration waivers for Government of Canada employees

Within 30 days of the conclusion of the event, organizers must submit a final report to the TIMC outlining:

  • a summary of the event and its impact
  • the number of participants, including:
    • the number of Canadian participants
    • the number of participants who (optionally and voluntarily) identified as a member of an underrepresented group
  • the schedule of talks or events, including abstracts and links to any associated material
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