Sources of Federal Government and Employee Information
Table of contents
Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.
The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.
The Communications Security Establishment reports to Parliament through the Minister of National Defence.
Read about CSE’s mandate and responsibilities.
Institutional Functions, Programs and Activities
As mandated by section 16 of the CSE Act, the Signals Intelligence program provides foreign intelligence that addresses the Government of Canada’s vital interests in defence, security and international affairs through the collection, processing, analysis and reporting of intelligence. It also provides technical and operational assistance to federal law enforcement and security agencies.
Intelligence - Class of Record
Description: Includes records/information resources related to acquiring and using information from the global information infrastructure in accordance with CSE’s lawful mandate, to provide foreign intelligence, concerning foreign individuals, states, organizations or terrorist groups, which has implications for Canada’s international affairs, defence or security. Includes records/information resources related to requests for the provision of technical and operational assistance to federal law enforcement and security agencies.
Document Types: Intelligence requirements, briefings, studies, publications, plans, analyses, reports, technical documentation, policies, instructions, memoranda of understanding, information obtained from public sources, strategies, training materials, presentations, standards.
Record Number: CSE MIS 080
Communications Security Establishment (CSE) - Foreign Intelligence Files CSE PPU 040 - Personal Information Bank
Description: This bank contains personal information relating to sensitive aspects of Canada's international relations, security and defence.
Note: This bank is designated by the Governor-in Council as an exempt bank pursuant to section 18(1) and based on section 21 of the Privacy Act. This PIB was transferred from the Department of National Defence.
Class of Individuals: This bank applies to the general public.
Purpose: The purpose of this bank is to advise the government regarding international affairs, security and defence.
Consistent Uses: There are no other consistent uses.
Retention and Disposal Standards: Information in this bank is held indefinitely.
RDA Number: 98/005
Related Record Number: CSE MIS 080
TBS Registration: 20130231
Bank Number: CSE PPU 040
The Cyber Defence Program provides advice, guidance and services to help ensure the protection of electronic information and information systems of importance to the Government of Canada, as mandated by section 17 and 18 of the CSE Act and in accordance with the Policy on Government Security.
Cyber Defence - Class of Record
Description: Cyber Defence includes records/information related to cyber defence activities that strengthen the ability to prevent and reduce the probability of successful cyber intrusions. The records/information are used in the provision of cyber defence activities, monitor government networks to detect potential cyber threats and to analyze, evaluate, mitigate and defend against cyber activities that threaten or potentially threaten the Government of Canada (GC) systems and networks and systems of importance to the GC.
Document Types: Document types include threat analysis and reporting vehicles and related documentation. For example, records include threat analysis and mitigation advice, policies, briefings, reports, strategies and technical documentation.
Record Number: CSE 002
Communications Security Establishment (CSE) - Cyber Defence, CSE PPU 007 - Personal Information Bank
Description: This bank relates to the personal information that may be collected by CSE during its assessment activities, in support of information infrastructures of importance to the Government of Canada to help them identify, isolate or prevent harm to their computer systems or networks. Personal information collected may include, full name, email address, IP address and any incidental personal information that is contained in electronic routing and identification information.
Note: This bank applies to personal information obtained as part of CSE’s mandate set out in sections 17 and 18 of the CSE Act and in accordance with the Policy on Government Security. CSE is required by law to ensure that its activities are subject to measures to protect the privacy of Canadians.
Class of Individuals: This bank applies to potentially any individual who communicates electronically or has electronic transactions with an information infrastructure of importance to the Government of Canada while CSE is conducting an assessment of that institution’s electronic information and / or information technology infrastructure.
Purpose: Personal information may be used to assess potential threats to information technology systems subject to the assessment, and to help ensure the security of these electronic systems.
Consistent Uses: Where evidence of possible illegal activities are identified within the originating institution during CSE’s assessment, CSE may report the matter to that institution having the control of the personal information, for further action. The personal information described in this bank that is part of a cyber threat assessment may be disclosed to domestic investigative bodies for the fulfillment of their lawful duties or foreign bodies in accordance with agreements or Ministerial Direction.
Retention and Disposal Standards: Information in this bank is held for up to thirty years then transferred to Library and Archives Canada.
RDA Number: 2002/011
Related Record Number: CSE 002
TBS Registration: 20130234
Bank Number: CSE PPU 007
Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Management and Oversight Services; Communications Services; Legal Services; Human Resources Management Services; Financial Management Services; Information Management Services; Information Technology Services; Real Property Services; Materiel Services; Acquisition Services; and Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.
Acquisition Services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.
- Procurement and Contracting - Class of Record
Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public – internal or external – receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.
- Communications - Class of Record
Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.
- Financial Management - Class of Record
Human Resources Management
Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.
- Awards (Pride and Recognition) - Class of Record
- Classification of Positions - Class of Record
- Compensation and Benefits - Class of Record
- Employment Equity and Diversity - Class of Record
- Hospitality - Class of Record
- Human Resources Planning - Class of Record
- Labour Relations - Class of Record
- Canadian Human Rights Act - Complaints - Personal Information Bank
- Discipline - Personal Information Bank
- Grievances - Personal Information Bank
- Harassment - Personal Information Bank
- Internal Disclosure of Wrongdoing in the Workplace - Personal Information Bank
- Values and Ethics Code for the Public Service - Personal Information Bank
- Occupational Health and Safety - Class of Record
- Official Languages - Class of Record
- Performance Management Reviews - Class of Record
- Recruitment and Staffing - Class of Record
- Applications for Employment - Personal Information Bank
- Employee Personnel Record - Personal Information Bank
- EX Talent Management - Personal Information Bank
- Personnel Security Screening -Personal Information Bank
- Staffing - Personal Information Bank
- Values and Ethics Code for the Public Service - Personal Information Bank
- Relocation - Class of Record
- Training and Development - Class of Record
Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.
- Access to Information and Privacy - Class of Record
- Information Management - Class of Record
Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.
Legal Services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.
Management and Oversight Services
Management and Oversight Services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans. These activities include investigating and resolving complaints submitted to CSE by members of the public, in addition to the following:
- Cooperation and Liaison - Class of Record
- Executive Services - Class of Record
- Internal Audit and Evaluation - Class of Record
- Planning and Reporting - Class of Record
Materiel Services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.
- Materiel Management - Class of Record
Real Property Services involve activities undertaken to ensure real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.
Travel and Other Administrative Services
Travel and Other Administrative Services include Government of Canada (GC) travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.
- Administrative Services - Class of Record
- Boards, Committees and Councils - Class of Record
- Business Continuity Planning - Class of Record
- Disclosure to Investigative Bodies - Class of Record
- Proactive Disclosure - Class of Record
- Security - Class of Record
- Travel - Class of Record
- Administrative Policy Manual
- Operational Policy Manual
- Human Resources Policy Manual
- Security Integrity Index Manual
- Security Policy Manual
- Security Screening Procedures Manual
The Government of Canada encourages the release of information through requests outside the ATIP process. The Access to Information Act also specifies that it is intended to complement existing procedures for obtaining government information and is not to limit in any way the type of information that is normally available to the public, thereby denoting the importance of informal access. You may wish to consult the Communication Security Establishment's completed Access to Information summaries. To obtain information on how to make a formal request or informal request under the legislation we invite you to the following link: CSE ATIP.
In accordance with the Access to Information Act and the Privacy Act, the applicant may wish to review the material in person. Should you wish to review the CSE materials in Ottawa, Ontario, you must make an advance appointment by calling the Access to Information and Privacy Office at 613-991-8443, or by email at firstname.lastname@example.org.